Trusted Data Lens
Activity and Dormancy Lens
Distinguish actively used information from content that has become stale, abandoned, or potentially obsolete.
Activity and Dormancy Lens
The Activity and Dormancy Lens separates living enterprise information from what has quietly become dormant. It surfaces sites, libraries, mailboxes, and files that are no longer used, giving leaders a defensible starting point for archival, ROT reduction, ownership review, and disposition.
What This Lens Reveals
- Sites and libraries with no meaningful activity
- Mailboxes and Teams with dormant or abandoned ownership
- Files unchanged and untouched for extended periods
- Content concentrations that look like Redundant, Obsolete, or Trivial data
- Candidates for archival or defensible deletion
Signals It Brings Together
- Access and modification timestamps across SharePoint, OneDrive, Teams, and Exchange
- Owner and membership signals
- Storage volume and growth trends by location
- Site, library, and mailbox lifecycle metadata
How Findings Drive Action in Smart Stack 3.0
- Trusted Data Refinery to classify dormant content for ROT reduction
- Trusted Data Archive to preserve records that must be kept
- Trusted Data Portal to execute governed Move, Copy, or Delete
- Trusted Data Collections to isolate abandoned content for review
Back to Trusted Data Lens
Return to the seven LensesKey Benefits
- Recover Storage and Cost: Identify the dormant estate driving unnecessary spend.
- Reduce AI Noise: Keep stale, low-signal content out of Copilot's reach.
- Defensible Cleanup: Base disposition decisions on tenant-wide evidence.
- Focus Governance: Direct effort where activity signals matter most.
Conclusion
Trusted Data Lens is read-only. Findings from this Lens drive governed action through the rest of Smart Stack 3.0.