Trusted Data Lens
Retention Policy Coverage Lens
Understand which Microsoft retention policies are active, what they cover, and where gaps or overlaps exist.
Retention Policy Coverage Lens
The Retention Policy Coverage Lens gives leaders a clear picture of how information is being preserved across Exchange and Microsoft 365. It reveals where retention policies overlap, conflict, or leave content unprotected, so retention posture can be aligned to regulatory obligations and business need.
What This Lens Reveals
- Active retention policies and the workloads they cover
- Content that falls outside any retention policy
- Overlapping or conflicting policies across workloads
- Policies applied to inactive or decommissioned locations
- Retention labels that no longer match current classification
Signals It Brings Together
- Microsoft Purview retention policy and label configuration
- Scope mappings across Exchange, SharePoint, OneDrive, and Teams
- Retention label application and change history
- Workload inventory and location metadata
How Findings Drive Action in Smart Stack 3.0
- Trusted Data Archive to preserve regulated communications and records
- Trusted Data Refinery to identify content candidates for retention or disposition
- Trusted Data Portal to route defensible deletion approvals
- Trusted Data Collections to organize records requiring long-term retention
Back to Trusted Data Lens
Return to the seven LensesKey Benefits
- Close Retention Gaps: See content that falls outside any Microsoft retention policy.
- Resolve Policy Conflicts: Identify overlapping or conflicting policies across workloads.
- Regulator-Ready Posture: Align retention to SEC, FINRA, MiFID II, and HIPAA obligations.
- Defensible Disposition: Enable the safe removal of content that no longer needs to be kept.
Conclusion
Trusted Data Lens is read-only. Findings from this Lens drive governed action through the rest of Smart Stack 3.0.