Trusted Data Lens
External Sharing Lens
Reveal where enterprise information is being shared outside the organization.
External Sharing Lens
The External Sharing Lens illuminates one of the highest-risk surfaces in the Microsoft estate. It shows where content is shared with external users, guests, and anonymous links, so leaders can identify exposed information, stale access, and sharing patterns that require tighter governance before AI agents ever see them.
What This Lens Reveals
- Files and sites shared with external users or guests
- Anonymous or company-wide sharing links that remain active
- External access that has become stale or unused
- Sensitive content shared beyond its intended audience
- Sharing patterns concentrated in specific sites or teams
Signals It Brings Together
- SharePoint and OneDrive sharing configuration and events
- Guest user inventory across Microsoft 365
- Anonymous and company-wide link inventory
- External access history where available
How Findings Drive Action in Smart Stack 3.0
- Trusted Data Refinery to identify sensitive content behind external links
- Trusted Data Collections to organize content for access review
- Trusted Data Portal to route governed remediation to owners
- Safe Data Drop to replace ad-hoc external transfers with governed intake
Back to Trusted Data Lens
Return to the seven LensesKey Benefits
- Surface Real Exposure: See external sharing across the tenant in a single view.
- Retire Stale Access: Identify guests and links that no longer need access.
- Protect Copilot Inputs: Prevent AI agents from inheriting oversharing patterns.
- Executive-Ready Risk Picture: Quantify sharing risk in a way leaders can act on.
Conclusion
Trusted Data Lens is read-only. Findings from this Lens drive governed action through the rest of Smart Stack 3.0.