Trusted Data Lens
Groups and Teams Lens
Understand the condition of Microsoft 365 Groups and Teams across the tenant.
Groups and Teams Lens
The Groups and Teams Lens brings order to one of the fastest-growing surfaces in Microsoft 365. It reveals inactive, orphaned, duplicated, and poorly governed collaboration spaces, along with the information they contain, so leaders can rationalize the collaboration estate before extending Copilot or agent access.
What This Lens Reveals
- Inactive or abandoned Microsoft 365 Groups and Teams
- Orphaned collaboration spaces with no clear owner
- Duplicated or near-duplicate Teams across the enterprise
- Teams containing sensitive or over-shared content
- Guest membership patterns across collaboration spaces
Signals It Brings Together
- Microsoft 365 Group and Teams inventory and membership
- Ownership and guest access signals
- Activity, message, and file usage where available
- SharePoint site backing for each Team
How Findings Drive Action in Smart Stack 3.0
- Trusted Data Refinery to inspect the content inside inactive Teams
- Trusted Data Portal to route ownership reassignment and cleanup
- Trusted Data Archive to preserve records from decommissioned Teams
- Trusted Data Collections to isolate content requiring review
Back to Trusted Data Lens
Return to the seven LensesKey Benefits
- Rationalize Collaboration: See where Teams and Groups sprawl is creating governance debt.
- Reassign Ownership: Bring orphaned collaboration spaces back under clear ownership.
- Protect Copilot Context: Prevent AI from surfacing content from abandoned Teams.
- Simplify the Estate: Retire duplicated and unused spaces defensibly.
Conclusion
Trusted Data Lens is read-only. Findings from this Lens drive governed action through the rest of Smart Stack 3.0.